How do you know when it is appropriate to send a thank you card? Have you ever received a gift from someone? Did a volunteer donate their time for an event or for a club meeting? Are you in 4-H and someone purchased your project animal at auction? If you answered yes to any of these questions, then you should have written a thank you note to them! It does not just have to be a life changing event, such as a wedding, birthday, or baby shower, that warrants a thank you card. Whenever someone has done something nice for you, it is definitely worth sending them a thank you card.
Writing thank you notes is a skill that many people should have, but many overlook. What exactly do you need to say in your thank you note? Here is an easy guide for a few things that you should include in your thank you note, regardless of the reason you are writing it!
Make sure that you start off by thinking of why you are writing a thank you note! Thank you notes let the individuals know that you care, that you are proud of your accomplishments, or make them feel appreciated for something that they have done for you!
A decorated academic cap at commencement. Photo taken 04-29-17.
Make the letter personal by starting with a salutation. Address the individual(s) by their name. If it is someone that you are well acquainted with, it is alright for you to address them by their first name. If it is someone that you are not as familiar with, stick to Mr., Mrs., Ms, and/or Miss last name. Below are a few examples of how to address someone:
Dear Aunt Renae,
Dear Mr. and Mrs. Leonard,
- Get right to the point and express your gratitude. Some examples could be:
“Thank you so much for your generous wedding gift.”
“Thank you for the birthday present.”
“Thank you for donating your time at the Horse Club Meeting.”
“Thank you for purchasing my steer at the Calhoun County Livestock Show.”
- Maybe mention a specific detail or two. There is no need to exaggerate about their gift, but tell them what it might be used for or what you appreciate about it. Here are a few examples of things to say.
“I am so excited to get to use the birthday money on my upcoming trip to Disney World.”
“I’ve had my eye on a smoothie maker, and now I am a smoothie making machine!”
“We are saving the wedding money to help build our future home together.”
“The knowledge you shared at the meeting is incredibly valuable and the kids were soaking it up!”
“I am going to save the money from my 4-H steer project in my college fund.”
- Look ahead to the future. You may be excited about your trip to Disney World or the new smoothie machine, but make sure they know that you appreciate them or enjoyed working with them. If you are likely to spend time with them again in the future, this is a good way to move your letter towards wrapping up.***This suggestion may not apply to every letter.
“I can’t wait to have dinner with you again.”
“I’ll be up that way here in a few months and would love to see you.”
“I am interested in the position and look forward to hearing from you soon.”
“We cannot wait to have you teach us again at the club meeting next month.”
- Wrap it up with another thank you and sign off. Make sure that your letter is clear, you want to thank them for their time, donation, money, etc. You do not have to use fancy language to end your letter.
“Thank you again for thinking of us on our special day!”
“Thank you for being so generous to our organization.”
“Again, thank you for spending your time with us.”
Albert the Alligator Florida Gator mascot holding a thank you sign. Photo taken 11-16-16.
Make sure to end your letter appropriately, whether that be professionally or casually.
When in doubt, write a thank you card. Your recipient will feel extra special that you want to show them your gratitude!
Benefits of being recognized
Ways to feel special without food! Youth receiving rosette for a job well done!
One of the most important aspects of working with youth is the relationships that we build with them. Recognition is a basic human need, and in 4-H, recognition of youth members for their knowledge gained and mastery of skills is an important part of our positive youth development program. Using incentives and prizes during a 4-H program can be an effective way to create a sense of belonging. While working with youth, it is important to acknowledge their achievements and hard work throughout the club year.
Using Food as a Reward
Candy and sweets are often used to reward good behavior or accomplishments because kids like them and they are inexpensive. It is tempting to lean towards sweets and candy when selecting rewards and prizes for youth, but when food is given as a reward, children start to connect it to good or bad, and not fuel for the body. Rewarding youth with sweets can contradict the teaching and modeling of behaviors that promote healthy life skills in 4-H. Often, these foods have little or no nutritional value.
Non-food rewards are a great option for acknowledging youth at 4-H club meetings, in school, and while at home. By using non-food rewards to acknowledge behavior, this promotes a healthy environment and helps children develop a healthy relationship with food. Recognizing youth with words of appreciation are better motivators than rewards of food. Telling a child, “I am so impressed with how hard you worked on your project,” is a healthy alternative to giving them candy for their success.
Creating an Inclusive Environment
Non-food rewards also create an inclusive environment for those we have food allergies and cannot partake in many food rewards. The Centers for Disease Control and Prevention’s (CDC) “Voluntary Guidelines for Managing Food Allergies in Schools and Early Care and Education Programs” recommends the “use of non-food incentives for prizes, gifts, and awards.” While a shift to non-food incentives may require slight changes to traditions, there are many potential benefits. Below is a list of free and low-cost reward options to use with kids.
- Lead a game or activity
- Help teach lesson
- Trip to the park
Examples of non food reward items.
- Special privilege at home or club meeting
- Book exchange
- Stress balls
- receive a plant, seeds and a pot for growing
- Art supplies
- Coloring book g
- Cupcake Wrapper Rosette
- Small toys
- Bowling party
- Field day
- Movie day
- Trip to a community park
- Canoe or kayak trip
To get help for someone call or text this number
Understanding Signs of Human Trafficking
The common misconception when the average person hears about human trafficking is that the victim has been kidnapped and sold into slavery across the world. The visions of young people restrained in the back of a semi tuck or cargo ship may come to mind. The reality of the matter is kidnapping of victims only happens in about 9% of these cases. The sad fact is that most victims are trafficked by someone they know and trusted at one point. Many victims even feel they are doing their trafficker a favor now and then in exchange for a new cell phone, video game, or some other type of prized possession.
Understanding the signs of human trafficking is the first step to helping the victims find their freedom. Many youth who are venerable can be influenced and controlled by savvy individuals they initially see as a trusted adult. Through research, the susceptible victims are targeted and are in over their heads before they know what has happened. Often, these victims feel stuck without any hopes of relief or rescue.
The signs to look for are subtle and for experienced traffickers, sometimes well hidden. A sudden change in appearance or attitude could be a sign of youth hanging out with a new crowd. If you notice youth that have a new friend who is considerably older, this could also be a signal that the relationship may not be healthy. Here is a sample of additional signs to look for:
- Sudden absences from school
- Repeatedly running away
- Abrupt change in attire, behavior, or relationships
- The existence of an older “boyfriend” or “girlfriend”
- Being escorted by an older male or female who is not their guardian
- Sudden existence of costly material belongings
- Signs of psychological pressure, such as anxiety, depression,
- An overly submissive attitude
- Tattoos or other branding marks
- Lack of control over their schedule or money
- Unable to possess their own proof of identification
- Signs of physical trauma (like bruises, cuts, burns, or scars)
- Coached or rehearsed responses to questions
If you are a trusted adult and changes are noticed, a few well-placed questions, may help the victim open up a little. Victims may be resistant to questioning but may speak more freely with an open-ended conversation. Can you tell me more about, “the new friend’s name here”? What do you do when you hang out with “new friend”? Why did “new friend” buy you such a nice cell phone? It is not necessary to confirm abuse before calling the Florida Abuse Hotline to report suspicion. Remember, these victims can also be young adults that have been trapped inside a human trafficking ring for years. If abuse is suspected, please call Florida Abuse Hotline (report abuse for children) TEL: 1-800-962-2873 TTY: 1-800-4955-8771 The Florida Abuse Hotline accepts reports 24 hours a day and 7 days a week of known or suspected child abuse, neglect, or abandonment and reports of known or suspected abuse, neglect, or exploitation of a vulnerable adult. Please use the links below to report a child or adult abuse. National Human Trafficking Resource Center 24/7 (for adults). 1 (888) 373-7888
BeFree Textline 24/7 Text HELP to 233733 (BEFREE) Send a text for crisis support, referrals, and more – to get help for victims and survivors of human trafficking or to connect with local services.
Like me, you make ask, what is a “sense of belonging”? Have you ever felt out of place when going to a club, meeting, or gathering? Do you remember how it made you feel? Maybe you were nervous, had a funny feeling in your stomach, a knot in your throat, or weren’t sure if you belonged?
Volunteer working with youth. Calhoun County Animal Science Camp 2021
One of the essential elements of 4-H Youth Development is belonging. Youth members need to know that they are important to you, cared for by others, and feel a sense of connection to the group they are in! As a facilitator of a 4-H activity, whether that be volunteer, adult, or Extension agent, it is important to provide youth with a safe, inclusive environment when participating in groups. When the facilitator creates a space where youth feel physically and emotionally safe, youth tend to form positive relationships with their peers and role models. Feeling connected to others will affect their behavior, mental health, academics, as well as other life skills. Creating this sense of belonging for all participants is a solid foundation to build a program on!
Now you may be asking, how on earth can I create a sense of belonging?
Since you are the adult facilitator in this setting, it’s your job to provide youth with the opportunity to feel safe during activities. To do this, use discussion questions that engage all the youth members, and encourage them to learn from each other. Below are a few ideas to foster this sense of belonging.
- Welcome new members. Youth who are already part of the group will feel more comfortable than those that are just starting. Assign existing members a role in welcoming newcomers, similar to a welcoming committee. 4-H and other group activities like team sports, can be overwhelming because there is a lot of information given, so think about preparing welcome packets for new members or families. These packets could include information on how to enroll in 4-H Online, club calendars, brochures, frequently asked questions, contact information, and more!
- Ice breakers. Ice breakers and team building activities are really important to help all members feel
Calhoun County Animal Science Camp Ice-Breaker. What is Agriculture? Summer 2021
comfortable with each other! These types of interactions help build relationships within the group. These are helpful when a group is just starting out, as well as continuing to build bonds overtime. Being deliberate in choosing these types of activities will help any group feel more cohesive. Adjust the activity to suit the group that is participating. Keep it simple for cloverbud age youth (5-7) or add challenges if the group is older or has been together for a period of time. “Ice breakers, get acquainted games, or even roll calls that ask questions about member’s interests (answer roll by making the sound of your favorite animal) can help members get to know each other better.” (Kent, 2015)
- Create a safe space. It may seem easy to create a safe space for youth and other adults but it’s much more difficult in practice! We all think about keeping youth safe physically, but what about the emotional aspect of safety? We must be aware of “microaggressions”, which is defined as a statement, action, or incident regarded as an instance of indirect, subtle, or unintentional discrimination against members of a marginalized group such as a racial or ethnic minority. As a leader, you will want to be able to identify these so you can educate and redirect the situation. It is our job, as adults, to help youth, and other adults, understand the impacts of their words. Creating a shared set of ground rules for everyone to follow can help everyone feel comfortable, knowing the expectations of the group as well as having a voice in creating the space.
Intro to Animal Handling- Gulf County Summer Camp 2021
- Encourage engagement. Engaging youth members can be done in multiple ways! Various options include using discussion questions, club committees, or even silly ice breaker games – anything constructive to grab and hold their attention. Using discussion questions allows youth to learn from each other while also encouraging a sense of curiosity for life-long learning. Having different committees allows for smaller work groups, which is much less intimidating than a single large group. It is easier for opinions and thoughts to be heard in a smaller setting. Ice breakers may seem silly, but they are a fun and wonderful way to get youth involved.
While a sense of belonging is important for youth, it may take some time and intentionality to create the space to provide the sense of belonging. Our youth members come from all different walks of life and as the adult leader, you must think about the challenges youth may face that makes them different. Some youth may look different physically; some may come from a family that has never done 4-H; some may have experienced trauma; some may have special needs.
A 4-H club, program, or activity can provide a space that youth belong to, as well as allowing them to learn invaluable life skills. Adults, volunteers, and agents are essential to creating this space, while also helping other members see how to increase the sense of belonging for others. What will you do to help make all members feel welcome?
Creating a Welcoming Environment in 4-H Clubs
It’s hard to believe it is time for a new school year! The past couple of years have been unusual to say the least, but we have curated some of our top tips to help parents, grandparents and caregivers set their youth up for success. Check out the articles below to plan for a safe and stress-free return to school:
- Strategies for Back to School Savings– one of our most popular posts about teaching financial management and consumer skills while shopping for back to school
- Tips for a Successful School Year– a planning checklist to set your child up for success
- Preparing Your Child Emotionally for a New School– if your child is attending a new school this fall, this article will help you prepare him or her emotionally
- Out of the Box Lunch Ideas– Healthy but not boring lunch ideas for school (and work too)!
- Control those Germs Gathered at School- this post was written pre-pandemic, but the tips are especially relevant now!
- Setting up a Homework Center– A homework center can help young people stay focused and organized, and is not difficult to set up.
- Setting up a Home Communication Center– When kids start participating in sports, 4-H and other extracurricular activities, a home communication center can help streamline schedules and keep everyone on the same page.
- 4-H Opportunities at School– Many schools and afterschool care centers in Florida offer 4-H programming; check out this post for information about opportunities to extend your child’s 4-H experience!
Parents, grandparents, and other family members are assets to the 4-H program. One of the best things about 4-H is that it promotes (and welcomes) family engagement! And there are benefits of family involvement- Duerden et al. (2013) found when adults were involved in youth programs, it strengthen family relationships and improved parent-child communication and bonding. Family involvement is a win-win-win for youth, adults and volunteers!
Make them Feel Welcome– Just like you would do for youth, make adults and other family members feel welcome!
- Encourage them to participate in get to know you games, or introduce them to other adults associated with the club.
- A parent meeting at the beginning of the club year is a great idea to help new parents feel like part of the group.
Communicate Clearly– Communicating with parents is essential. In fact, in a survey of new 4-H families in Florida, communication with the club leader was a major factor in whether or not the families returned to the program the following year (Hensley, 2020). Try these strategies to build strong communication with families.
- Set up clear lines of communication with parents by asking them how they prefer to receive communication. Some clubs use social media, texting apps (like GroupMe or Remind), or email. Find a method that works for your 4-H families.
- Make sure the club schedule works for everyone and that the location is accessible for all.
- Give each family a copy of the club program calendar, and ask another parent or club officer to send out reminders before meetings.
Help them Learn 4-H– 4-H is a large organization and has something for everyone, which is great! But it can also be a little overwhelming when you are new to the program.
- Explain the club cycle, such as when things normally occur during the year (service projects, fundraisers, competitions, awards programs, camp). That way, they can plan ahead and set goals for engagement.
- Ask a seasoned 4-H family to mentor a new 4-H family. This can help them learn about the program, and identify things that their children will want to participate in.
Discover their Skills, Knowledge & Interests– New 4-H families may think that they need special training or experience to contribute to the club. As a volunteer, let them know that we all “learn by doing” and everyone has something to contribute!
- Use the parent interest survey to find out how the adults might be willing to serve.
Identify Tasks and Make the Ask–
- Make a list of things that you need help with, then write each item on an index card (one item per card). Ask each family to select one or two items they are willing to be responsible for by writing their name on the back of the card.
Make Individual Asks for More Complex Tasks–
- Reach out to parents individually (when they are not distracted) and share some of the tasks you need help with that are a little more complex. For example, you may need a parent to help train club officers, teach parliamentary procedure or work with the service learning committee. Provide any resources they may need (such as an officer handbook or service learning guide) and let them know that the 4-H office will provide support for them in this role. If the task requires a level II background screening, then be upfront about that.
Duerden, M. D., Witt, P. A., & Harrist, C. J. (2013, Winter). The impact of parental involvement on a structured youth program experience: A qualitative inquiry. Journal of Youth Development, 8(3), 1-17. Retrieved August 31, 2018, from jyd.pitt.edu/ojs/jyd/article/view/88.
Hensley, S. (2020). Florida 4-H Retention Study.