How do you know when it is appropriate to send a thank you card? Have you ever received a gift from someone? Did a volunteer donate their time for an event or for a club meeting? Are you in 4-H and someone purchased your project animal at auction? If you answered yes to any of these questions, then you should have written a thank you note to them! It does not just have to be a life changing event, such as a wedding, birthday, or baby shower, that warrants a thank you card. Whenever someone has done something nice for you, it is definitely worth sending them a thank you card.
Writing thank you notes is a skill that many people should have, but many overlook. What exactly do you need to say in your thank you note? Here is an easy guide for a few things that you should include in your thank you note, regardless of the reason you are writing it!
Make sure that you start off by thinking of why you are writing a thank you note! Thank you notes let the individuals know that you care, that you are proud of your accomplishments, or make them feel appreciated for something that they have done for you!
Make the letter personal by starting with a salutation. Address the individual(s) by their name. If it is someone that you are well acquainted with, it is alright for you to address them by their first name. If it is someone that you are not as familiar with, stick to Mr., Mrs., Ms, and/or Miss last name. Below are a few examples of how to address someone:
Dear Aunt Renae,
Dear Mr. and Mrs. Leonard,
- Get right to the point and express your gratitude. Some examples could be:
“Thank you so much for your generous wedding gift.”
“Thank you for the birthday present.”
“Thank you for donating your time at the Horse Club Meeting.”
“Thank you for purchasing my steer at the Calhoun County Livestock Show.”
- Maybe mention a specific detail or two. There is no need to exaggerate about their gift, but tell them what it might be used for or what you appreciate about it. Here are a few examples of things to say.
“I am so excited to get to use the birthday money on my upcoming trip to Disney World.”
“I’ve had my eye on a smoothie maker, and now I am a smoothie making machine!”
“We are saving the wedding money to help build our future home together.”
“The knowledge you shared at the meeting is incredibly valuable and the kids were soaking it up!”
“I am going to save the money from my 4-H steer project in my college fund.”
- Look ahead to the future. You may be excited about your trip to Disney World or the new smoothie machine, but make sure they know that you appreciate them or enjoyed working with them. If you are likely to spend time with them again in the future, this is a good way to move your letter towards wrapping up.***This suggestion may not apply to every letter.
“I can’t wait to have dinner with you again.”
“I’ll be up that way here in a few months and would love to see you.”
“I am interested in the position and look forward to hearing from you soon.”
“We cannot wait to have you teach us again at the club meeting next month.”
- Wrap it up with another thank you and sign off. Make sure that your letter is clear, you want to thank them for their time, donation, money, etc. You do not have to use fancy language to end your letter.
“Thank you again for thinking of us on our special day!”
“Thank you for being so generous to our organization.”
“Again, thank you for spending your time with us.”
Make sure to end your letter appropriately, whether that be professionally or casually.
When in doubt, write a thank you card. Your recipient will feel extra special that you want to show them your gratitude!