3rd Edition: Florida Beef Cattle Ranch Record Book 2025

Cowboy checking nice herd of Angus cattle

A.I. Generated

About this Record Book

This cattle ranch record book was designed for field use (kept in truck), to record beef cattle and pasture records. The record sheets should be printed and added to a loose-leaf notebook, which can be customized to each individual operation. In a binder, more record sheets can be added as needed using the refill links below. This record book does not take the place of business accounting and was not intended as a complete record list for tax preparation or loan application.

The individual cow production and pasture record sheets were developed to keep for multiple years. All other sheets may need to be replaced for the next year. Any record sheets that do not apply for an operation can simply be removed. Alternative record sheets can be developed based on the needs of an operation by request. If individual animal records are not maintained, then there is no need for printing off the individual cow production history sheets.

One final suggestion, record keeping is most valuable when used for decision making such as business analysis or cattle selection. In order to get the most value from the records kept in this book, profitability and herd performance measures should be developed for the year. However, with regulation and animal trace back, having a good set of records is becoming more and more important. So keep the records to be able to prove what you have done, but also use the records to analyze performance and profitability, to make your operation more efficient over the long haul.

The following links provide multiple options for use of the Florida Ranch Record keeping system for keeping cattle and pasture records. The first two links provide the complete books with enough record sheets for approximately two years. There are two options with the only difference being the individual cow performance history sheets. The commercial cow record only follows calf performance through weaning, while the registered cow record tracks calf performance through the first year. The other record sheets included in each book are identical. If you have a commercial cattle operation, but also manage a small registered cattle herd, you can add those sheets by using the link for that specific record sheet. The third option provided has a single copy of each record sheet to save printer ink. Then you can use a copy machine to make as many additional copies of the record sheets needed for your specific operation.

–

Download the printer friendly PDF files for the whole file or the specific pages you need:

–

Complete Commercial Cattle Ranch Record Book – 363 page record book with all sheets for 100 commercial cows, 10 pastures/crop fields, and 2 years worth of records

–

Complete Registered Cattle Ranch Record Book – 363 page record book with all sheets for 100 registered cows, 10 pastures/crop fields, and 2 years worth of records

–

Florida Ranch Record Book single copies of each record sheet (make copies as needed of each record sheet – 114 Pages)

–

Specific individual record sheets for replacement (blue links below)

–

Inventory

–

January Cattle Herd Inventory & BCS

–

January Asset Inventory

–

Pasture and Hay or Crop Field Records

–

Annual Rainfall Record (print one for each rain gauge tracked)

–

Pasture Records (4 pages per field)

–

Feeding Records

–

Hay Inventory Tracker (track the inventory of harvested or purchased hay as it is fed)

–

Herd Feeding Log

–

Reproduction Records

–

University of Arkansas’ Beef Bull Breeding Soundness Evaluation Form (for Veterinarian Use – Print double sided)

–

Bull Breeding Soundness Exam Summary Sheet

–

Gestation Table (provides estimated calving dates based on breeding date)

–

Calving Records

–

BIF Udder & Teat Score Guide (source: 2016 BIF Guidelines)

–

Kansas State Guide to Body Condition Scoring Beef Cows (Print double sided)

–

Field Calving Record (use data to transfer to cow history sheets after calving is complete)

–

Breeding & Calving Summary

–

Health Records

–

Weaning & Post-Weaning Records

–

Lifetime Cow Performance Records

–

Julian Date Calendar (use for age calculation or calving interval – (Print double sided)

–

Commercial Cow Production Card 2025 (tracks lifetime production for each individual breeding female)

–

Registered Cow Production Card (3) (tracks lifetime production for each individual breeding female)

–

Financial Records

–

UGA Farm Record Book (Optional more detailed Farm Financial Records)

–

Michigan State Farm Record Book (optional hand ledger set up to match Schedule F Form)

MSU Farm Record Excel Spreadsheet that exactly matches the MSU Farm Record Book above

–

Annual Ranch Analysis

–

Annual Ranch Analysis 2025 (summary of both cattle performance and costs per cow)

–

2024 Schedule F Profit or Loss from Farming (provides an example of the type of records needed.)
Go to https://www.irs.gov/forms-pubs/about-schedule-f-form-1040 for most current form.

–

Useful Information

–

BQA Calf Hauling Loading Density Guidelines

–

BQA Mature Cattle Hauling Loading Density Guidelines

–

2025 Panhandle Ag Team Cattle & Forage Management Calendar (Print double sided)

–

Basic Farm Lease Agreement Example

–

UF/IFAS Crop & Forage Planting Date and Rate Guide – (Print double sided)

–

Weed Management in Pastures and Rangeland—2025 (Print double sided)

–

Management of Fall Armyworms in Pastures & Hayfields (Print double sided)

–

UT Extension Planning and Building Fences on the farm (Print double sided)

–

Conversion Factors (Print double sided)

–

FDACS Application for Florida Premises Registration (required for 840 RFID Tags)

–

UF/IFAS Extension Office Directory – (Print double sided)

–