Parents, grandparents, and other family members are assets to the 4-H program. One of the best things about 4-H is that it promotes (and welcomes) family engagement! And there are benefits of family involvement- Duerden et al. (2013) found when adults were involved in youth programs, it strengthen family relationships and improved parent-child communication and bonding. Family involvement is a win-win-win for youth, adults and volunteers!
Make them Feel Welcome– Just like you would do for youth, make adults and other family members feel welcome!
Encourage them to participate in get to know you games, or introduce them to other adults associated with the club.
A parent meeting at the beginning of the club year is a great idea to help new parents feel like part of the group.
Communicate Clearly– Communicating with parents is essential. In fact, in a survey of new 4-H families in Florida, communication with the club leader was a major factor in whether or not the families returned to the program the following year (Hensley, 2020). Try these strategies to build strong communication with families.
Set up clear lines of communication with parents by asking them how they prefer to receive communication. Some clubs use social media, texting apps (like GroupMe or Remind), or email. Find a method that works for your 4-H families.
Make sure the club schedule works for everyone and that the location is accessible for all.
Give each family a copy of the club program calendar, and ask another parent or club officer to send out reminders before meetings.
Help them Learn 4-H– 4-H is a large organization and has something for everyone, which is great! But it can also be a little overwhelming when you are new to the program.
Explain the club cycle, such as when things normally occur during the year (service projects, fundraisers, competitions, awards programs, camp). That way, they can plan ahead and set goals for engagement.
Ask a seasoned 4-H family to mentor a new 4-H family. This can help them learn about the program, and identify things that their children will want to participate in.
Discover their Skills, Knowledge & Interests– New 4-H families may think that they need special training or experience to contribute to the club. As a volunteer, let them know that we all “learn by doing” and everyone has something to contribute!
Make a list of things that you need help with, then write each item on an index card (one item per card). Ask each family to select one or two items they are willing to be responsible for by writing their name on the back of the card.
Make Individual Asks for More Complex Tasks–
Reach out to parents individually (when they are not distracted) and share some of the tasks you need help with that are a little more complex. For example, you may need a parent to help train club officers, teach parliamentary procedure or work with the service learning committee. Provide any resources they may need (such as an officer handbook or service learning guide) and let them know that the 4-H office will provide support for them in this role. If the task requires a level II background screening, then be upfront about that.
References:
Duerden, M. D., Witt, P. A., & Harrist, C. J. (2013, Winter). The impact of parental involvement on a structured youth program experience: A qualitative inquiry. Journal of Youth Development, 8(3), 1-17. Retrieved August 31, 2018, from jyd.pitt.edu/ojs/jyd/article/view/88.
4-H club leaders are amazing instructors and terrific at running club meetings and events, but this job can be very time consuming. They deeply appreciate all the help they can get from the parents of the club members to help make the club even more successful. Even something as little as picking up snacks for a meeting or leading a group at a judging event can be a huge lifesaver. In addition, there are benefits to parent involvement. When parents, grandparents and other family members get involved in supporting 4-H clubs, it strengthens family relationships by improving “parent/child communication, bonding, and perceptions of one another” (Duerden, Witt, & Harrist, 2013). In addition, research shows that family involvement “prolongs the experience’s positive post-participation effects” (Duerden, Witt, and Harrist, 2013, p. 1).
Aside from the benefits listed above, it is important to recognize reasons why parents volunteer. There are three types of motivation: achievement, affiliation and power (Atkinson and Feather, 1966). Henderson (1981) found most 4-H volunteers to be motivated by affiliation. Individuals motivated by affiliation value relationships with people and organizations. Affiliation-motivated volunteers would respond best to thank-you notes, verbal praise or informal “pats on the back.” One of the best ways to recruit parents or grandparents to help with clubs is to provide opportunities for them to develop positive relationships with other parents, members, and volunteers. Here are two simple suggestions for recruiting more parents and grandparents:
When advising parents to sign their child up on 4-H Online, mention that they can also create their own profile so they can get involved as well. Make sure when you are recruiting new youth to your club, to also be very welcoming to their parents and encourage them to stay for the meetings and programs. Give them a copy of the club program calendar so they know when the meetings are and what is on the agenda.
Introduce parents to other parents. Help them build connections with each other. Better yet, ask a more experienced parent to mentor new parents.
Let parents know you welcome their involvement and give them the Parent Involvement Form. This form will allow parents the opportunity to see all of the different jobs and responsibilities that they can do to help the club succeed and sign up for the things that interest them. This will help you as a club leader to have a little less on your plate and allow the parents to help get involved with their child’s interests.
Every chance that you get to be involved in 4-H, whether you are a youth, parent, or club leader, you are giving your community a brighter future. All of the opportunities that 4-H provides will help build youth into positive members of society one day. So, club leaders, go out there and recruit the parents of your club members to help out and make your programs even stronger! Next week, we will talk about how to engage parents in your club!
References:
Duerden, M. D., Witt, P. A., & Harrist, C. J. (2013, Winter). The impact of parental involvement on a structured youth program experience: A qualitative inquiry. Journal of Youth Development, 8(3), 1-17. Retrieved August 31, 2018, from jyd.pitt.edu/ojs/jyd/article/view/88.
Atkinson, J., & Feather, N. (1966). Theory of achievement motivation. New York: Wiley.
Paula Davis is the 4-H Youth Development Faculty in Bay County, Florida since 2000. She earned her doctoral degree in Adult Vocational Education from Auburn University, master’s degree in Ruminant Nutrition from the University of
Tennessee and her bachelor’s degree in Agriculture from Berea College. Her work has focused on 4-H youth development, plant science, military programming and camping. She worked with the military partnership program since 2004, and became the state liaison in 2015. She has been a part volunteer training teams, both stateside and internationally throughout her career.
Paula grew up in 4-H in Eastern Kentucky, interned while in college with Kentucky Extension, she has also held Extension positions in Illinois, Alabama and Ohio before moving to the Florida Panhandle when she married her husband Jim Moyers and began her family. Now both of their daughters are in high school. The family resides in Panama City.
Paula works in Bay County with Families, Faculty and local community organizations to build a strong 4-H program. She works with military and afterschool programs to enable youth to find their passion while building life-skills to help them become productive citizens. As the state military liaison, she also trains Air Force Staff in Europe and Navy Staff in Cuba. It has been a very rewarding career working with volunteers to make the best better with 4-H. For more information on 4-H, please contact your local 4-H office. You can find your local office here.
The “secret sauce” for successful 4-H clubs is often the not-so-secret time management skill of the club leader. Time management is a learned skill. This week’s blog post will explore strategies for time management. One important detail about time management – what works for one person may not work for everyone. Choosing time management strategies that suit the person increases the likelihood that these skills will become permanent, frequently used tools in a personal “toolbox.”
Teaching Time Management Skills
One strategy to learn a time management skill is to teach it. Both club members and volunteer leaders can benefit from learning and practicing time management skills. Youth and adults alike can begin with some basic elements of planning to start developing time management skills.
To complete a time management activity during a club meeting, the following items will be needed: a weekly schedule template, a Post It adhesive flipchart or a white board/chalkboard, pencils/pens, scratch paper for note taking.
Write the five elements of S.M.A.R.T goals on the flipchart or white board:
S – Specific
M – Measureable
A – Attainable (or actionable)
R – Relevant (or realistic)
T – Time-bound
During this activity, participants will learn about time management, scheduling, and goal setting. Begin the activity with a task. Ask adults and youth to consider and write out their schedule for an average week. Use a weekly schedule template so that everyone can use a visual organizer to describe their individual schedules. There are a number of free schedule templates online. One free option is available from Microsoft office: https://templates.office.com/en-us/schedules.
Once everyone has completed their schedule, ask each participant to write down a personal goal related to school or 4-H. Then, explain the S.M.A.R.T goal concept. Next, ask everyone to consider their goal within the S.M.A.R.T framework. Does their goal fit the five elements of a S. M.A.R.T goal? Why or why not? If their goal needs to be adjusted, what changes should be made?
After discussing several different goals, ask everyone when the time is scheduled to work on achieving this goal. Spoiler alert: very few of the participants will include anything related to the goal in the initial weekly schedule draft.
During the next phase of this activity, introduce one or more time management strategies from the blog resource list to the group. Engage participants in discussion about which strategies might be effective for them than others.
Setting Individual Member and Club Goals
Conclude the meeting by setting short and long term goals. What do members want to accomplish by the next club meeting? What goals do club members want to achieve for the year? Time management is a skill that can be practiced and improved throughout the 4-H club year. Be sure to schedule in time to report on progress toward goals as part of 4-H club business meetings.
Here in the Florida Panhandle, we recognize what an important asset our volunteers are. Volunteers extend the reach of 4-H, but more importantly, they are an essential part of the positive youth development process. While our programs are led by Extension faculty, our volunteers create communities were youth can learn and develop emotional and workforce skills to help them grow up to be caring citizens and productive members of society and the workforce. This week happens to be National Volunteer Appreciation Week, and there’s no better way to kick off our volunteer celebration than to start by affirming our volunteer philosophy.
4-H in the Panhandle encourages the teamwork of faculty, staff, and volunteers so that we can offer Florida youth and families the best services possible. Volunteers contribute their unique talents, skills, and knowledge of our communities to provide personalized attention to youth, enable faculty and staff to focus on achieving the overall educational outcomes of the total 4-H program, and educate the public about 4-H and its impact.
Volunteers really are the heart of 4-H. All week, we will be highlighting some of the amazing volunteers who are working with us to make a difference in their communities and in the lives of young people in Florida. Videos with the highest numbers of “likes” and “shares” on the 4-H in the Panhandle FaceBook Page will win 4-H swag bags for the volunteers featured. The contest will be open through the end of April 2021.
If you can’t Purple Up on the 15th Choose another day!
Not all heroes wear capes. How many times have we heard this phrase over the last year referring to healthcare workers, first responders, and essential personnel? What about kids – specifically kids with one or both parents serving in the military?
According to Webster, a hero is “a person who is admired or idealized for courage, outstanding achievements, or noble qualities.” Upon reflection, we thought about what we see in military kids. The kids of military families have make many sacrifices, they move often, lose time with family members serving, and often don’t get to celebrate events with deployed family members. Military-connected kids experience many challenges that make them resilient, but they also take their toll. We are civilians serving military youth using 4-H as the vehicle to help make them more resilient. In fact, UF/IFAS Extension and 4-H are proud to be a part of the military family working with youth centers across the nation to have some consistency for youth in these situations.
Jen also lives in a neighborhood full of active duty military members and their families. She sat down and chatted with a teen and his dad who is active duty Navy and one of her neighbors. Their conversation was so enlightening and inspiring about being a military kid that we had to share it with you!
The conversation started with me asking the teen to tell me what he thought a hero was. His response? Someone who does for the greater good; a person who possess courage, honesty, integrity, and kindness. I followed up by asking if he thought of himself as a hero. Immediately, he said, “no, I’m just a military kid. It is nothing special, just a title.” His answer really resonated with me. Adults who sign up for military life know what they are signing up for, military kids are just handed the cards they are dealt. The kids of military families have no say in the sacrifices of time, family, and opportunities as well as the uncertainty that comes along with the job of one or both parents serving in the military. How could this teen not see how special he is? I could not believe that his perception was that military kid just a title!
As we continued our conversation, we discussed how his role changes when his dad is gone for 7 to 14 months on deployment. He has to step up as the “man of the house” to help his mom with household duties and help with his younger brother. Then when dad comes back his role to changes again. These role changes can be challenging, but he consistently steps up without complaint. This young man has also experienced a big move that involved making all new friends, adjusting to life in the south. His parents report that he has also kept a positive attitude. When ask about this his response was “that is just what you do.”
Purple up for military Kids
Military kids experience change frequently – some little and some big- starting early in their lives. Their ability to adapt and overcome is admirable. This teen was so nonchalant about his abilities and skills as a military kid that I had to stop and remind him that what he possesses is something truly special. To put it into perspective, on top of everything that comes with being a military kid, he has dealt with a big move relocating to Florida, the devastating effects of Hurricane Michael, followed by the COVID-19 pandemic and transitioned to virtual school. Compared to his peers, and many adults, he has handled the change with grace and confidence. By the end of our conversation, I asked again, “Do you think of yourself as a hero?” This time his answer was much different than when we started our conversation, “yes, I guess I am.” I thanked him for his service, which supports his dad to carry out his duties to protect our country every day. He replied thank you for caring!
Now we need your help! Being a military kid is so much more than a title. Please join us in celebrating the Month of the Military Child throughout April and Purple Up! for Military Kids on April 15. This is one way to recognize these youth and show them we care! It’s simple, wear purple and take photos to share on social media using #fl4h, #purpleup, #virtualMOMC, #4heverywhere
I encourage you to visit our website (https://sites.google.com/ufl.edu/4-h-military-partnership-4-h-m/home) and follow us on Facebook (@bayifas) to learn about how you can join the celebration and support Extension programs like these. Next time you see a military member out with their family, I urge you to not just thank the service member for their service, but also thank their kids as they serve, too. For more information on Purple Up; contact your local county 4-H Agent. 4-H is one of the nation’s most diverse organizations and includes people from all economic, racial, social, political, and geographic categories. There are no barriers to participation by any young person. Participants are given the opportunity to engage in activities that hold their personal interest, while being guided by adult volunteers.
Serving as a 4-H club leader is one of the most impactful ways adults can help youth develop into caring and productive citizens. Keeping the club organized can seem like a daunting task, but over the next several weeks, our blog series and monthly webinar will focus on breaking club organization down into simple steps. The foundation of club planning is built on understanding the club year cycle and who-is-responsible for what. Knowledge of these two things is essential for parent engagement and delegation to keep your club running smoothly. This post will provide you with tools and information to help you successfully keep your club organized!
The 4-H Club Year Cycle
How long and how often your club meets depends on the type of club you are leading. Most community, project clubs, and school meet during the school months (August- May). SPIN (Special Interest) clubs may only meet for a few weeks or months (usually a minimum of six to nine weeks). However, all clubs follow a similar timeline. In addition to understanding the club timeline, it is also good to know when district and state events are held. These events are designed to provide opportunities for youth to exhibit or demonstrate the knowledge and skills they have learned and to get feedback to improve. The 4-H Club Planning Guide is a tool for setting club goals, planning the club calendar, and planning club meetings. Sign up for our 4-H in the Panhandle monthly newsletter to receive updates, information and links to upcoming events.
4-H Club Roles
Keeping the club organized is not the sole responsibility of the club leader (but definitely and important one). There are several club roles designed to support club leaders. Before engaging parents and other volunteers in your club, it is a good idea to become familiar with these different roles. That will help you find the right fit to support your club. Trying to do everything yourself will only lead to burnout (and we don’t want that!). You can find a short video outlining the different volunteer roles, as well as service descriptions for each role on our northwest 4-H volunteer website. This video is a great tool to use for your club organizational meeting to help parents and guardians to know how they can support your club. In a future blog post, we will give more tips on getting them engaged to support club work!
Help us celebrate our military youth during the month of April on Social Media! Just use using #fl4h, #purpleup, #virtualMOMC, #4heverywhere
UF/IFAS Extension and 4-H are proud to be a part of the military family working with youth centers across the nation to have some consistency for military kids. Here in Florida, we support 4-H programs at military bases in our state, as well as in a few other countries!
We need your help! Being a military kid is so much more than a title. Please join us in celebrating the Month of the Military Child throughout April and Purple Up! for Military Kids on April 15.
It’s simple, wear purple and take photos to share on social media. You can even post a photo of your family as we celebrate the Month of the Military Child while practicing social distancing all wearing purple. If you can’t join us on the 15th just post something on any day in April. Some businesses have committed to wear purple on Fridays for the whole month of April to celebrate military families!
If you are camera shy, you can decorate a door or window; create a red, white and blue dessert, cake or cupcake; to celebrate the Month of the Military Child. Then snap a picture and post on social media using the hashtags below.
These are several ways to recognize these youth and show them we care! Remember, it’s simple, wear purple and take photos to share on social media using #fl4h, #purpleup, #virtualMOMC, #4heverywhere with a statement like “we support our military youth,” tell us something you are grateful for related to our military or relate your own story of being in the military or growing up as a military kid!
Follow us on Facebook @VolunteeringInThePanhandleto learn about how you can join the celebration and support Extension programs like these. Next time you see a military member out with their family, I urge you to not just thank the service member for their service, but also thank their kids as they serve, too. For more information on Purple Up! contact your local county 4-H Agent. 4-H is one of the nation’s most diverse organizations and includes people from all economic, racial, social, political, and geographic categories. There are no barriers to participation by any young person. Participants are given the opportunity to engage in activities that hold their personal interest, while being guided by adult volunteers. Hope you will Purple Up! and share on social media!
If you are new to social media, it can seem a little overwhelming! Hashtags are a way to connect the social media content you post to a specific topic. They make it easier for the reader to find information around specific topics for further interest and conversation. After all- that is what social media is about- conversations! Even if you are using a private group, you can use specific 4-H hashtags and handles for your conversation. As you become more comfortable with using social media for your club, you should consider using hashtags. Both National 4-H Council and Florida 4-H have specific hashtags you can use as appropriate. This article breaks down the differences between hashtags and handles, when to use them, and includes a “cheat sheet” for 4-H specific hashtags and handles that you can use as a reference.
Hashtags are words or phrases preceded by the “#” symbol that make your post searchable. For example, if people are looking for information about 4-H poultry programs, you can add the hashtag “4HPoultry” and your post will show up in their search. As you become more comfortable with using social media for your club, you should consider using hashtags. Both National 4-H Council and Florida 4-H have specific hashtags you can use as appropriate:
Example: You have a 4-H volunteer in your club who participated in 4-H activities as a youth and is now teaching your current club a hands-on specific skill. They are doing such as great job and you want to thank them in your Facebook group. You might use these popular hashtags: #FL4HAlumni #4HGrown #FL4HVOL
You can also use hashtags for events.
Example: 4-H Residential summer camp for youth in the panhandle is at Camp Timpoochee or Camp Cherry Lake. As you advertise or post about camp, you might use: #CampCherryLake #4htimpoochee #FL4HCamps
If you are the administrator of your group, you are able to pin hashtags on your group page that group members can easily see to generate interest. This can save time, so you don’t have to search through all posts and allow you to organize topics.
Handles are the name of an individual or organization preceded by the “@” symbol. When you use a handle, it connects your post to that person or organziation’s page and can be seen by that person’s or organization’s friends or followers. Use the handle @Florida4H if you post has information relevant to the Florida 4-H population. It is always a good idea to use your county 4-H handle to connect your post to your county’s page and followers. For example, @yourcounty’sname4-H.
There’s no one size fits all approach to marketing your 4-H club or letting people know the good stuff that’s going on in 4-H. But, it just got a little easier. Social media can be an efficient way to communicate with 4-H families and also recognize the great things 4-Hers are doing! Like Facebook, you can now have multiple Instagram accounts. I just created an Instagram account for Washington County 4-H, so naturally, I want to make it work for my 4-H program. Here are some tips to make your Instagram page stand out.
Which Type of Account?– Instagram offers three different types of accounts: personal, creative, and business. For 4-H Clubs, the best bet is a Business account.
Think Visual Impact – Facebook is a text/visual platform, Twitter is a text only platform, and Instagram is a visual platform. So use Instagram to share images and videos with your audience. Choose a single image that is impactful, that tells a story, that showcases one thing. Build your post around a single person, an event, behind the scenes, re-post from your followers, motivate, or educational posts on how to do or make something.
Don’t Overshare –Be choosy about which photo you share on Instagram. You might upload an entire album to Facebook, but use Instagram to feature your most dynamic photo. Stay away from posting similar photos, and don’t post more than once a day.
Filters – When you upload your photo, you can enhance it using filters. You can also adjust brightness, contrast, structure, and warmth. Remember, you want that one photo to stand out and be impactful.
Build Your Audience – Let your club members, parents, and supporters know where to find you. Include links to your pages in all of your emails, texts, marketing materials, articles, etc.
Videos – You can also upload videos that are one minute or less in length.
Go Live – Here’s a great way to show what’s going on right now in your club. Share a 4-Her shooting skeet, showing livestock, taking a cake out of the oven, working on a sewing project or practicing a showmanship pattern.
Check out these resources to help you get the most out of Instagram. Be sure to review the UF policies on social media to protect youth privacy, or plan to attend our webinar March 18th at 6pm central/7pm eastern to learn policies, tips and tricks for using social media to enhance your club!
Parents, grandparents, and other family members are assets to the 4-H program. One of the best things about 4-H is that it promotes (and welcomes) family engagement! And there are benefits of family involvement- Duerden et al. (2013) found when adults were involved in youth programs, it strengthen family relationships and improved parent-child communication and bonding. Family involvement is a win-win-win for youth, adults and volunteers!
